Sphere Survey Services Privacy Policy

SPHERE Survey Services

Effective date: 8-4-2026

SPHERE Survey Services ("we," "our," or "us") respects your privacy and is committed to protecting user data. This Privacy Policy describes how we collect, use, store, and protect information when you use our application, in compliance with Google Play Developer Policies.

1. Data collection and use

We collect only the minimum data necessary to provide and improve our services.

a. Personal data

We do not collect personal data such as name, phone number, or personal email from general users. Access to the application is restricted to authorized personnel only.

b. Survey data

We collect data entered by authorized users, including:

• Survey responses.
• Field observations.
• Project-related inputs.

This data is used strictly for internal project analysis and reporting.

c. Location data

• Location data may be collected only at the time of survey submission or attendance marking, if required.
• We do not track location in the background or continuously.

d. Device and usage data

We may collect limited technical information, such as:

• Device type and operating system version.
• App performance logs.

We use this information solely for debugging and improving app performance.

2. Data usage

We use collected data to:

• Enable survey data collection and submission.
• Provide offline data storage and later synchronization.
• Improve app functionality and reliability.
• Support internal reporting and decision-making.

We do not use data for advertising purposes.

3. Data sharing and disclosure

• We do not sell, rent, or share user data with third parties.
• Data is accessible only to authorized organizational personnel.
• We may disclose data only if required by law or legal obligations.

4. Data storage and security

• Data may be stored locally on the device when offline.
• When internet access is available, data is securely transmitted to protected servers.
• We implement industry-standard security measures, including secure data transmission (for example, HTTPS), access controls and authentication, and protection against unauthorized access.

5. Data retention and deletion

• Data is retained only as long as necessary for operational and reporting purposes.
• Data may be deleted, anonymized, or archived according to organizational policies.
• Users may request data removal through their organization, if applicable.

6. Permissions and their use

The app may request the following permissions:

• Location permission: used only during survey or attendance activities.
• Storage permission: used for saving survey data offline.
• Internet access: used for syncing data with servers.

Permissions are requested only when necessary and are not used for any unrelated purpose.

7. User rights

Depending on organizational policies, users may:

• Access their submitted data.
• Request corrections or deletion through their organization.
• Control app permissions through device settings.

8. Children's privacy

This app is intended for internal organizational use only and is not directed to children under 13. We do not knowingly collect data from children.

9. Third-party services

We do not integrate third-party services that collect user data for advertising or profiling purposes.

10. Policy updates

We may update this Privacy Policy to reflect changes in functionality or legal and regulatory updates. We will notify users of significant changes where applicable.

11. Contact information

For privacy-related questions or concerns, contact SPHERE Survey Services at contact@sphereconsulting.services.